Instructions to presenters

Oral Presentations Information

Each oral presentation is allocated 12 minutes, plus 3 minutes of discussion time. Presenters are kindly requested to observe the time allotted to their presentations, to ensure the smooth running of the conference programme.

Authors who will be physically present in Crete are requested to be present at the session hall at least fifteen minutes before the scheduled opening time, to meet the chairs and converse on the session flow. Presentations should be delivered to the Speaker Ready Room at least two hours ahead of the session’s beginning; the Professional Conference Organizer strongly recommends that presentations are handed in the day before the session, to ensure there is sufficient time to check and make any adjustments to your files.

Authors who will present virtually will be asked to turn on their microphone and camera and share their screen when it is their turn to present. When preparing your presentation, you should keep in mind that attendees will be watching from a variety of devices and screen sizes, therefore you are advised to opt for a larger font size and clearer picture than you would use to present on site. You do not need to send the presentation file beforehand.

There will be a rehearsal event where you will be able to test your presentation and familiarize yourself with the virtual platform. The exact dates and times will be announced in the near future.

If you are unable to present live at the conference, you also have the option to record your presentation, upload it to a file sharing service (such as Wetransfer) and send it to Should you decide to do that, we will play the presentation for you when it is time. Please make sure to make a video of 720p quality, and no longer than 12 minutes. You can also choose to send a recorded presentation even if you intend to present it live, as a backup option in case you have internet/computer problems on the day. If we do not receive a recorded presentation from you until May 31, 2022, we will assume that you intend to present live at the conference.

Below are some useful tips you may want to pay attention to when presenting in front of a camera:

  • Use a soft light source from the front. Cameras capture better-looking video when there is a good light source. Try to avoid locations with low light or too much backlighting.
  • Mind your webcam placement. Some camera angles can exaggerate your facial features and distort your appearance. Make sure that the camera lens sits at or above eye level, no higher than your hairline.
  • Prefer a laptop computer if possible, otherwise the fan noise may distort your audio.
  • Use a USB microphone. Even a low cost microphone offers better audio quality than a laptop’s built-in mic.
  • When broadcasting live, avoid using wireless internet and ask everyone who shares the connection to not use the bandwidth at the time of your presentation.
  • Mind your surroundings and inform people not to enter the recording room.

Poster Presentations Information

Each e-poster presenter should prepare a pre-recorded, three (3) minute video as well as a PDF poster file of landscape orientation. Both files must be sent to  by using a cloud server link such as WeTransfer, indicating the abstract  title, until 15 May, 2022. The e-poster files and recorded presentations will be uploaded to the Virtual Platform and they will be available to attendees throughout the conference.

The video should have a resolution of 720p or higher.

The e-Poster file is a one-page PDF file, in horizontal format, in which you can display the results of your work as you would if it were a printed poster.

There are no specific specifications; however, we may suggest:

– The use of relatively large fonts
– Minimum 150 dpi
– 2 cm margin
– Maximum file size: 8MB

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